Clubs and Memberships

 

What Can Clubs/Memberships Be Used For?

Whether you have a running club, training group, or offer coaching, Race Entry offers a great membership platform. Just like our registration form, the membership form is totally customizable. We have awesome features to fit your membership needs. Keeping track of all of your members in one place makes it easy for a club owner. You will be notified when a new member signs up, you can communicate with each of the members using our emailing system, and we have growth tools to help you grow your club.

Get started here!

 

Subscriptions Options

You have the capability to set up the subscriptions to fit your membership needs. You can set it to auto-renew and select the payment frequency to be every 30 days, monthly, quarterly, semi-annually, or yearly. If you charge one time fees, you can choose the duration of the membership to be in days, months, years, or a lifetime. Group subscriptions can be set up with a max group number, the amount you want to charge for the specific number of members, and add a price for any additional members that sign up as well. Several options can be set up under one membership. Each can have different pricing associated. A minimum and maximum age can be set if you have a youth/adult subscription.

 

Recurring Payments

When recurring payments are active, the member will automatically be charged per the frequency selected. Once the payment goes through, the member is sent an email with the receipt for the charge.  

 

Growth Tools

Just like registration, you can offer the Social Discount feature. This allows you to offer the members a discount when they sign up if they share it on Facebook. We provide social media statistics so you can see how social media is helping your club grow. You can also create promo codes. After creating the promo code name, choose the discount amount, and the amount of times it can be used. These are both great features to take advantage of.

 

Email Members

You can send custom emails through our system to your members. Once you have validated your email address, you can send the emails from our site. You will select whom you want to send the email to (specific subscription types or even past members), enter a subject line, and enter the contents. Then press “Preview and Send” and if you are happy with the look then go ahead and send it. 

 

Membership Edits

Sometimes there may be instances where members need to update an email address, or fix an error they made when signing up. You can give them access to change some information from their confirmation email or their account. Major changes would need to be changed by the event director.

 

Financials

We provide the financial information, such as the revenue by pay period. The tax, discount, and refund totals can be viewed by pay period as well. Under “Orders” you can see each individual transaction that was made from your membership form. You can also view individual refunds you have done on the “Refunds” page as well.

 

Adding Existing Members

When you sell a membership in-person, you can add them directly to the site and take payment with the member. The payment method could be card, cash, or check depending on your membership requirements.   

Your account manager will have the ability to upload a list of current and previous members. Once they have done that, you will be able to email and manage their memberships from our system. 

 

Check-In Members

We have an app that allows you to check-in your members as they come to your venue. For example, when someone with a gym membership goes to the gym, they can be checked in easily with our app.

 

How To Create A Club/Membership

Creating a club as a new user:

1. Click on “Create A Race”.

2. Fill out the new account form.

3. Click on “Create A Club”.

4. Fill out the “New Club” form with your contact, and check payable information.

5. Next you will fill out the membership information with the subscription options, you can add multiple memberships.

6. Enter initials and accept terms and conditions, press save.

7. Edit your membership form, add your logo, and add any questions that you need the members to fill out.

Creating a club as an existing user:

1. Once you log in to the Current Race Page, click “Create Membership”.

2. Fill out the “New Club” form with your contact, and check payable information.

3. Next you will fill out the membership information with the subscription options, you can add multiple memberships.

4. Enter initials and accept terms and conditions, press save.

5. Edit your membership form, add your logo, and add any questions that you need the members to fill out.

Get started here!